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2020-07-09 Minutes

Board of Trustees                                July 9, 2020
West Blount Fire & EMS District
The Board of Trustees for West Blount Fire and Emergency Medical Services District met at Fire Station No. 1 on July 9, 2020, the meeting was called to order at 7:15 PM by Marty Stover, Vice Chair.  Greg Reid, Chair, was delayed due to family emergency.  Four Trustees were present plus JJ Ivey, Fire Chief, Melissa Thomas, Treasurer, Diane Cox and Lisa Morgan, Billing Managers.      

The minutes of the June 11, 2020 meeting were accepted on motion by Annette Cox, seconded by Marty Stover.

Financial report – The operating balance for June was $392,301.14.  Total receipts were $19,461.58, including dues of $19,165.40.  Total expenses were $49,599.94, including payroll of $23,475.37 and building maintenance and repair of $18,638.99.  Upcoming known large expenses due August 6 are insurance premiums of $3,166.50 and $1,220.50.   

The Financial Report was accepted on motion by Annette Cox, seconded by Marty Stover.

Chief’s Report

Total calls for June were 108 (plus 7 out-of-area calls:  3 Mt. High/Ricetown; 1 Bangor; 3 Locust Fort/Dallas Selfville; 2 Nectar/Cleveland): 69 medical, 2 structure fire, 7 auto accidents, 5 fire alarms, 0 vehicle fire, 21 public service, 4 wild fire, 0 fire other, 0 911 hang-up.  Breakdown by fire station:  Sta. 1 – 51; Sta. 2, Smoke Rise – 49; Sta. 3, Sugar Creek 7; Sta. 4, Nyota – 1

Other items reported include:
    The extractor has been installed
    Rope equipment and 2 sets of turnout gear, budgeted items, have been purchased;
8 sets of rope at $150 each
    There is a tree at Sta. 4 that is threatening to fall on the station; efforts are being made to work with Alabama Power to have it taken down
    A volunteer, while on the way to answer a call, hurt his back trying to remove a tree from the road
    Work on Sta. 3 has been completed
    Bangor does not want the old Explorer;  a motion was made by Marty Stover, seconded by Annette Cox, to surplus and advertise for sale as is.  Motion carried

The Chief’s report was accepted on motion by Dolores Fort, seconded by Annette Cox.

Old Business

Billing Update – At the end of June there were 21 total CLA’s (conditional lien agreements) on file, 2 were paid in full, and 1 was pulled for non-payment and sent to MSN.  The attorneys have a total of 241 accounts, 5 paid in full, 16 with payment plans, 224 accounts have liens, and 1 being worked on.  We received a check from MSN (Massey, Stotser, & Nicholas) for $3,178.40 in June, making total collected from MSN since 2018 of $61,650.28.   There were 4 new accounts added in June. There were 5 new exemptions approved, making total exemptions for the year of 120, and 5 denied for the year.  Fire dues received was $19,165.40, plus $195 assessment fees, and $50 donation, totaling $19,410.40 (2019 total at the same time was $21,407.85).  [Total collected for 2020 is $424,533.41.]  There are 1035 accounts in the system

Fire District Board of Trustees – July 9, 2020                        page 2

with a balance totaling $343,706.38, which includes all outstanding dues from the beginning. There are 3,683 total accounts in the system.  So far this year there has been 72% participation for payment of fire dues.  There were 792 bills sent out on June 24 as a reminder to pay before the late fee of $15 is applied to the accounts.  Office hours will be 10:00 AM until 2:00 PM, Monday through Friday, until school starts.

Repair and construction updates – Station 3 is completed except for painting the doors.

Commissioner Nick Washburn, District 4, suggested to JJ Ivey the possibility of expanding the parking area to the side of Sta. 3 building.  He will get in touch with District 1 Commissioner, Allen Armstrong.  

New Business – None


The next meeting will be August 13, 2020, 7:00 PM at Fire Station 1.

The meeting was adjourned on motion by Annette Cox at 8:00 PM.

Present            Not Present                    
Annette Cox            Billy Giddy (mother ill)    
Dolores Fort            
Greg Reid            
Marty Stover
JJ Ivey
Melissa Thomas
Diane Cox                        
Lisa Morgan                        

2 guests signed attendance

                    Respectfully submitted,
Dolores Fort