Board of Trustees January 9, 2020
West Blount Fire & EMS District
The Board of Trustees for West Blount Fire and Emergency Medical Services District met at Fire Station No. 1 on January 9, 2020, and the meeting was called to order at 7:00 PM by Greg Reid, Chair with prayer led by Dolores Fort. Three Trustees were present plus JJ Ivey, Fire Chief, Melissa Thomas, Treasurer, Diane Cox & Lisa Morgan, Billing Managers. Marty Stover had a conflict with work, and Billy Giddy was sick.
The minutes of the November 14, 2019 meeting were accepted on motion by Annette Cox, seconded by Greg Reid.
Financial report – The operating balance for November was $268,981.23. Total receipts were $10,953.5216, including dues of $10,318.61. Total expenses were $46,516.50, including payroll of $25,370.34, and vehicle maintenance of $14,300.32. The operating balance for December was $243,263.39. Total receipts were $12,816.11 all dues, with a $230 donation made out of these funds. Total expenses were $35,814.39, including payroll of $27,857.19, and vehicle maintenance of $2,605.13.
The Financial Report was accepted on motion by Annette Cox, seconded by Dolores Fort.
Total calls for the 2019 year were 1,383 (that averages almost 4 a day): 737 medical, 35 structure fires, 179 auto accidents, 87 fire alarms, 17 vehicle fires, 188 public service, 29 wild fires, 92 fire other, 19 911 hang-up. .
Other items reported include:
- Tags for all vehicles have been received
- The new rescue truck is in service
- A new pump has been purchased for $1,100
- Station 3 (Sugar Creek) needs repairs, application for a COWACO grant will be made to cover this item
- Proposed budget for 2020 was presented in the amount of $467,500, an increase of $11,500 over 2019, which represents an increase in pay for volunteers. A policy will be presented in February based on calls for November and December
The Chief’s report was accepted on motion by Annette Cox, seconded by Dolores Fort.
Billing Update – At the end of December there were 31 total CLA’s (conditional lien agreements) on file, four were paid in full in November and 2 paid in full in December, and one account added for the two months. The attorneys have a total of 271 accounts, 56 with payment plans, 166 accounts have liens. We received a check from MSN (Massey, Stotser, & Nicholas) for $1,451.62 in November and $3,311.53 in December, making total collected from MSN since 2018 of $44,994.04. There were 70 new accounts added in 2019, 66 houses and 4 businesses. There was one new exemption approved in December, making total exemptions for the year of 117, and 7 exemptions denied for the year. Fire dues received for November 2019 was
Fire District Board of Trustees – January 9, 2020 page 2
$10,318.61 and $300 Assessment fees plus $479.17 other, totaling $10,917.78 (2018 total at the same time was $14,472.). Fire dues received for December 2019 was $12,591.11 and $225 Assessment fees plus $20 donation, totaling $12,836.11 (2018 total at the same time was $19,021.31). There are 660 accounts in the system totaling $239,096.28, which includes all outstanding dues from the beginning. There are 3,664 total accounts in the system. For the year there was 82% participation for payment of fire dues.
Those properties that filed in 2019 will be billed in 2020.
The 2020 billing notices were sent out to 3,509 accounts totaling $538,500.
BBQ Fund Raiser – Discussion was tabled until the February 13, 2020, meeting when Marty Stover could be present.
July 4th Community Celebration - The event will be held on a Saturday this year. The Fire Department will again provide free ice cream.
The next meeting will be February 13, 2020, 7:00 PM at Fire Station 1.
The meeting was adjourned on motion by Annette Cox at 7:39 PM.
Present Not Present
Annette Cox Billy Giddy
Dolores Fort Marty Stover
One guest signed attendance
Submitted by Dolores Fort, Secretary