2019-10-10 Minutes

 Board of Trustees                                                               October 10, 2019

West Blount Fire & EMS District


The Board of Trustees for West Blount Fire and Emergency Medical Services District met at Fire Station No. 1 on October 10, 2019, and was called to order at 7:15 PM by Marty Stover, Vice-Chair.  Three Trustees were present plus JJ Ivey, Fire Chief, Melissa Thomas, Treasurer, Diane Cox & Lisa Morgan, Billing Managers.   Greg Reid was out of state and Billy Giddy had a family medical emergency.      


The minutes of the September 12, 2019 meeting were accepted on motion by Annette Cox, seconded by Marty Stover. 


Financial report – The operating balance for September was $380,944.68.  Total receipts were $13,193.88, including dues of $12,363.61.  Total expenses were $45,109.62, including payroll of $25,396.64, and maintenance and repair of $11,800.60.  Upcoming large expenses for November 6 are two insurance premiums of $1,876.25 for Workers’ Comp supplement, and $3,047.00 for equipment.   


The Financial Report was accepted on motion by Dolores Fort, seconded by Annette Cox.


Chief’s Report


Total calls for September were 105 (including 7 out-of-area – Mt. High/Ricetown 1, Nectar 1, Bangor 5): 49 medical, 4 structure fires, 14 auto accidents, 3 fire alarms, 2 vehicle fires, 26 public service, 3 wild fires, 4 fire other, 0 911 hang-up.  Call volume by station was Sta. 1 Hayden - 57, Sta. 2 Smoke Rise - 38, Sta. 3 Sugar Creek - 3, and Sta. 4 Nyota - 0.


Other items reported include:

  • Bangor has a new fire chief, Mitch Dodson, Adrean Booth has resigned
  • The department is getting a free ATV from Smith Brothers in Oneonta, we will be getting a new one every 5 years. A tank and pump are requested to put on the back
  • An offer of $3000 from B.G. Irabji from Birmingham was received, he wants to use it for events for children with Downs Syndrome. On motion by Dolores Fort, seconded by Annette Cox, the truck will be sold after a counter offer is made.  


The Chief’s report was accepted on motion by Annette Cox, seconded by Dolores Fort.


Old Business


Billing Update – At the end of August there were 39 total CLA’s (conditional lien agreements) on file, 3 were paid in full.  The attorneys have a total of 289 accounts, 17 with payment plans, 102 accounts have liens.  There were 64 lien letters to file in September on 69 accounts.  We received a check from MSN (Massey, Stotser, & Nicholas)  for $2,305.76, making total collected from MSN of $38,602.90.  Eight new accounts were added in September.  There were 3 exemptions approved in September, making total exemptions for the year 115.  Fire dues received for September 2019 was $12,168.61 and $195 Assessment fees plus a $10 donation, totaling $12,373.61 (2018 total was $21,985.45).  There are 815 accounts in the system totaling $274,090.20, which


Fire District Board of Trustees – October 10, 2019                                              page 2


includes all outstanding dues from the beginning. There were 32 accounts cleared up in September.  There are 3,655 total accounts in the system.


A recommendation was made to put the money received from MSN into a separate line item in the financial statement to cover unexpected expenses.


Year End Dinner – The dinner will be at 7:00 PM on December 6 and catered by Phil’s Grill, including the drinks.  The board and department will provide desserts and paper products.


Christmas Parade – The parade will be Tuesday, December 3, starting at 7:00 PM.  The Chamber money has been earmarked for barricades at various side streets between the Primary School and Town Hall.  Hayden Town Council and Chamber Board members will be invited to the November 14 meeting to discuss planning stages for the parade.


Santa will be traveling throughout the various neighborhoods on Saturday, December 7.


New Business


Board Nominee – On motion by Dolores Fort, seconded by Annette Cox, Marty Stover was unanimously nominated to return to the Board for another term, to end November 30, 2024.  The necessary letter will be sent to Commissioner Allen Armstrong and Chairman Chris Green for their appointment process at the November County Commission meeting.


Fund Raiser – A suggestion was made to have a BBQ contest, held sometime in 2020, to raise money for a specific charity.  This would be patterned after an event that was recently held for Children’s Hospital.  Entrants pay an entry fee, the public buys a wrist band entitling them to sample all BBQ contestants’ entries.  The cooking would start the Friday night before and the judging would start on Saturday.  Shae Layton, President of the Park Board, will be contacted about the possibility of having it at Traditions Park.  Mayor Armstrong will be talked to about using the Town Green.   




The next meeting will be November 14, 2019, 7:00 PM at Fire Station 1.


The meeting was adjourned on motion by Annette Cox at 8:45 PM.


Present                                       Not Present                                                            

Annette Cox                                Greg Reid (out of state)    

Dolores Fort                                Billy Giddy (family medical emergency)  

Marty Stover

JJ Ivey                                       

Melissa Thomas

Diane Cox

Lisa Morgan


Three guests signed attendance                      Submitted by                                                                                                               Dolores Fort, Secretary