2019-09-12 Minutes

Board of Trustees                                                                September 12, 2019

West Blount Fire & EMS District


The Board of Trustees for West Blount Fire and Emergency Medical Services District met at Fire Station No. 1 on September 12, 2019, and was called to order at 7:00 PM by Greg Reid, Chair.  Four Trustees were present plus Brad Ivey representing Chief Ivey, Melissa Thomas, Treasurer, Diane Cox & Lisa Morgan, Billing Managers.   Marty Stover was at work in Florida.  Opening prayer was led by Billy Giddy.    


The minutes of the August 8, 2019 meeting were accepted on motion by Annette Cox, seconded by Billy Giddy. 


Financial report – The operating balance for August was $412,860.42.  Total receipts were $19,225.87, including dues of $14,729.38.  Total expenses were $52,370.39, including payroll of $24,781.27.   


The Financial Report was accepted on motion by Annette Cox, seconded by Billy Giddy.


Chief’s Report


Total calls for August were 125 (including 14 out-of-area – Mt. High/Ricetown 3, Nectar 5, Bangor 5, Jefferson County (on interstate) 1): 72 medical, 14 auto accidents, 1 911 hang-up, 2 structure fires, 0 vehicle fire, 0 investigative, 0 assist, 2 wild fires, 10 fire alarms, 0 haz-mat, 2 fire other and 22 public service.  Call volume by station was Sta. 1 Hayden - 53, Sta. 2 Smoke Rise - 48, Sta. 3 Sugar Creek - 7, and Sta. 4 Nyota - 3.


The Chief’s report was accepted on motion by Annette Cox, seconded by Billy Giddy.


Old Business


Billing Update – At the end of August there were 42 total CLA’s (conditional lien agreements) on file, 6 were paid in full.  The attorneys have a total of 237 accounts, 16 with payment plans, 102 accounts have liens.  There was no check received from MSN (Massey, Stotser, & Nicholas) in August because two checks were received in July.  Sixteen new accounts were added in August, and one account was changed from vacant to active.  One exemption was approved in August making 112 exemptions approved for the year, and 6 denied, with 3 pending for approval at this meeting.  Fire dues received for August 2019 was $14,534.38 and $195 Assessment fees totaling $14,729.38 (2018 total was $17,873.25).  Of the certified letters sent, one from 2017 has been paid off; 3 from 2018 are paid off, and 31 accounts from the July 2019 mail out have either paid off or last year’s dues paid to keep the account from going to MSN for lien filing.  There are 847 accounts in the system totaling $286,396.56, which includes all outstanding dues from the beginning. There were 46 accounts cleared up in August.  There are 3,647 total accounts in the system. 


A question was raised about how to handle bankruptcy claims.  MSN cannot go after the account for payment. FDARS (billing software) is set up for auto bill only, how can these accounts be kept up-to-date with the current billing setup?  The chair will do some research and inform our billing managers of his findings.


Fire District Board of Trustees – September 12, 2019                                          page 2


Year End Dinner – Mark Lancaster, Trustee for Hayden UMC, has confirmed our reservation for their Family Life Center for Friday, December 6, 2019.  We will be able to go early in the day to set everything up.


Christmas Parade – Brad Ivey will be in charge this year.  The parade will be Tuesday, December 3, starting at 7:00 PM, with line-up beginning at 5:00 PM.  There will be 12 to 14 lights available this year to place along Hwy 160




The next meeting will be October 10, 2019, 7:00 PM at Fire Station 1.  Chair, Greg Reid, will be absent, Marty Stover, Vice Chair, will conduct the meeting.


The meeting was adjourned on motion by Annette Cox at 7:30 PM.



Present                                       Not Present                                                            

Annette Cox                                Marty Stover (work in Florida)     

Dolores Fort                                         

Billy Giddy

Greg Reid

Brad Ivey                                             

Melissa Thomas

Diane Cox

Lisa Morgan


Three guests signed attendance


                                                                                Submitted by                                                                                                               Dolores Fort